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| Form | When to complete | Purpose | What to do with form |
| Before Testing |
 STAR Test Security Agreement |
Complete before receiving any STAR Program testing materials. |
STAR district and test site coordinators acknowledge agreement to maintain the security of all testing materials. |
The district STAR coordinator must submit the signed form to STAR TAC.
Test site coordinators must submit forms to the district STAR coordinator.
Forms should be filed and kept for at least one year.
|
| STAR Test Security Affidavit |
Complete before receiving or handling any testing materials. |
All persons having access to STAR Program materials, including test examiners, proctors, scribes, and anyone else handling the materials, must sign an affidavit, agreeing to keep materials secure and to follow all program directions. |
The test site coordinators are to deliver the signed forms to the district STAR coordinator.
The district STAR coordinator files forms at the district office. Forms should be kept for at least one year.
|
| Demographic Fields to Be Hand-Marked on 2012 STAR Answer Documents or Entered During Extended Pre-ID Data Corrections Form |
Completed by the district STAR coordinator to submit before starting Pre-ID. |
This form is used as a keying document to inform STAR TAC of fields to be left blank in Pre-ID that will be hand-marked or entered during the extended Pre-ID data corrections process during test administration. After Pre-ID, the form is used to inform test site coordinators of student information that must be hand-marked on answer documents or entered during extended Pre-ID data corrections. |
The district STAR coordinator prepares and faxes this form to STAR TAC prior to the submission of the school district's Pre-ID file and distributes it to test site coordinators. A copy should be filed in the district STAR file. |
| During Testing |
 Inventory Control Spreadsheets—District
(Optional) |
Complete as materials are distributed to schools/test sites from the school district overage. |
These forms track the distribution and return of all secure materials received in the school district and are used to verify that test sites return all materials received through original and supplemental shipments. |
The district STAR coordinator sends these forms to each test site when additional materials are distributed from the school district overage.
A copy should be filed with school district records.
|
Inventory Control Spreadsheets—Test Sites
(Optional) |
Complete as testing materials are assembled for each test examiner.
Also use to log materials out and in from test examiners each day of testing. |
These forms are used to track the distribution and return of all testing materials to and from test examiners. |
The test site coordinator retains these forms until after verification that all secure materials received at the test site have been packaged and returned to the district STAR coordinator and the district STAR coordinator receives verification that the testing contractor has received all secure materials from the test site. |
Test Site Absence Tracking Forms
(Optional) |
Complete during or immediately after tests are administered. |
Test examiners complete and return this form to the test site coordinator to document students who require makeup testing. |
The test site coordinator retains this form until makeup testing is completed.
It is advisable to file the form with the school/test site's STAR documents until after reports have been received. |
Test Site Tracking of Significant Medical Emergencies
(Optional) |
Complete when documentation from a licensed physician is received that states that a student is not to be tested because of a significant medical emergency. |
School/test sites are required to have documentation from a licensed physician for any student who is not administered a CST, CMA, CAPA, or STS because of a significant medical emergency. |
The test site coordinator completes this form and retains it in the school/test site's STAR files.
|
| After Testing |
School and Grade Identification Sheet
(SGID "Header Sheets") |
Complete when bundling answer documents for scoring.
| This form identifies groups of scorable answer documents and ensures that all documents are accounted for during processing and scoring.
The SGID is used to report all instructional materials used in grades two through eight.
The SGID is also used to verify that schools/test sites will receive score reports for all students tested. |
The test site coordinator places the original of each completed form on the appropriate group of scorable documents for the test site.
The district STAR coordinator places the original of each completed form on each grade-level group of scorable documents submitted for NPSs.
Copies should be retained for the school/test site's and district's records. |
Master File Sheet
Multiple Choice
Writing
|
Complete when preparing scorable materials for packing and shipping to the STAR Scoring Center. |
This sheet is used to ensure that all groups of scorable test booklets and answer documents are received at the STAR Scoring Center and that each group includes the correct number of test booklets and answer documents. |
The test site coordinator enters the number of sets of documents to be scored and the total number of documents to be scored (the sum of the numbers entered in the "Number of Documents" boxes from all SGIDs in the shipment), and then places the original atop all scorable documents for the school/test site.
Copies should be retained for school/test site and district records. |
2012 Standardized Testing and Reporting Request for Student Data File and Additional Reports
(Processing Form) |
Complete when preparing cartons of scorable materials to ship to the STAR Scoring Center. |
This form is used by the testing contractor to log materials for the school district and test administration period.
This form identifies the electronic format in which the school district wants to receive the Student Data File.
This form also identifies any additional reports the school district is ordering. |
The district STAR coordinator places the original on top of the scorable materials in District Box 1.
The form should be faxed along with a purchase order (required only if additional reports are being ordered) to STAR TAC at 800-541-8455 and a copy retained for the school district's files. |
| Return Address Labels |
Complete immediately after packing boxes for shipping to the STAR Scoring and Processing Centers.
The test site coordinator completes school site information on each label, including "SCH: BOX __ of __" information.
The district STAR coordinator completes the district information ("TOTAL SHIPMENT FROM THIS DISTRICT") on each label and marks box number/total number (for example, Box 1 of 3) on each box. |
These labels ensure that materials are returned to the correct centers and that they can be correctly logged and accounted for after receipt.
Scorable test booklets and answer documents mistakenly packed in the boxes for nonscorable materials will not be retrieved and rescored. |
The test site coordinator places labels on boxes.
| Scorable | Nonscorable |
| Multiple choice |
| orange | green |
| Writing (grades 4 and 7) |
| blue | red |
| EAP materials |
| magenta | yellow |
|
| Before, During, and/or After Testing |
 STAR Program Irregularity Report |
Complete after verifying that an irregularity has occurred. |
This form is used to thoroughly document a reported testing irregularity and any resultant actions that may have been taken. |
The district STAR coordinator faxes or e-mails the completed form to the CDE. |
| STAR Program Test Administration Incident Report |
Complete after receiving notification of a test administration incident. |
This form is used to thoroughly document a situation that does not conform to the instructions stated in the DFAs and the District and Test Site Coordinator Manual. |
The district STAR coordinator is advised to keep the completed form in his or her files. Do not send this form to the CDE. |
